Using application forms

  • Updated

Who is this article for?

This article will be useful to you if are a vendor on PartnerStack looking to use application forms to control who can join your program.

What are application forms?

Application forms allow you to approve or decline partners that request to join your program. This gives you more control over who can participate in your program as well as gives you the chance to collect important information about your partners before speaking with them.

Feature availability: This feature is available on specific plans. Email or reach out to your Customer Success Manager directly to discuss getting application forms added to your account.

Enabling application forms

Once application forms have been enabled for your plan, you can access them by logging in to your account and selecting Partner Management > Groups in the menu on the left-hand side of the page.

Click on the Groups tab, select your desired group, click on the group's Applications tab in the top menu, and then select "Enable Applications".




Note: Application forms are group-specific. If you'd like to have application forms for multiple groups in your program, you'll need to enable an application for each group.

Customizing your application form

Creating your application form

You can add a custom title for the application or a short description to help your partners understand what they are applying to. 

Title: Become a {company_name} partner today! 

 As a {company_name} partner, you'll gain access to exclusive resources, have the opportunity to connect with the {company_name} team, and earn rewards for successful referrals, Apply today to become a {company_name} partner!

You can then customize the application fields and add your own. When adding a field, it can be an input field, text area, dropdown, checkbox, country, or region. It can also be required or hidden.

  • Required: The application form cannot be submitted without being filled out.
  • Hidden: The field is not visible on the partner side of the application form, but it is visible when reviewing applications and can be filled out then. Hidden fields can be used to pass information into your CRM if you are integrated with one.

Stylizing your application form with HTML

In the description of your application form, some basic HTML can be used to stylize the content.

Allowed tags:

"a", "strong", "i", "li", "code", "em", "h1", "h2", "h3", "h4", "h5", "h6", "span", "u", "img", "b", "p", "sup", "small", "strike", "ol", "ul", "blockquote", "br"

Allowed attributes:

"a": ["href", "title"],

"img": ["src", "alt", "height", "width", "title"],

Customizing your application forms appearance

Any branding you have added to your company profile (logo and brand colour) will automatically be applied to your application forms. 



To learn more about customizing your company profile, check out Updating your company profile & partner page.

Hosting your application form outside of PartnerStack

You can consider hosting your application form externally using a form builder such as Typeform or Formstack or your own custom-made form.

The Create Partnerships API can be used to create partnerships from the information provided in the externally-hosted application form.

This would require some developer lift from your team.

Sharing your application form

To share your application form with partners, you have two options:

  1. Share a group join link
  2. Share the application form URL 

1. Group join link

To access a group join link, open the Group you are wanting to share the URL for. Next, go to the Group settings tab and click on the copy button next to the URL.



This link will land your partners on your company page:


If you have an application form enabled on your Default group and you are listed in the Marketplace, any partners joining from the Marketplace will be prompted to fill out your application form first.

This link will break if you change the group name at any time. Be sure to check you are sharing an updated link.

2. Application form URL

If you want your partners to land straight on the application form, you can get the URL for the application form easily by clicking View Live Application form here:

Then you can copy the URL of the form:PartnerStack_2020-06-11_17-14-16.png

You can email or share either of the options above with potential partners directly, or you can add it as a Call to Action button on a landing page.

Reviewing applications

When an application has been submitted, you will be able to easily view any pending applications from 2 places:

1) Your Program home page

2) The Pending Applications tab Partner Management > All partners:

At this time, PartnerStack does not send emails to you when applications are submitted. You'll need to log in to your account to view new applications or consider custom integrations. If you wish to discuss this, email or your Customer Success Manager. 

Note: You will be able to see pending applications that pertain to a particular group that you have selected in the drop-down. This allows you to stay organized during the application review process.

You can save and bookmark the URL of the filtered view for easy access.

Partners with pending applications do not receive any email campaigns from your program until after approval, but they do receive emails about their application status.

Top PartnerStack partners

Top PartnerStack partners will be marked by a blue checkmark next to their name in your Pending Applications tab. 

What is a top PartnerStack partner?

A top PartnerStack partner is one who has achieved one or more of the following on their PartnerStack account:

  • $500 in commission all-time 
  • $200 in commission in the last 6 months
  • 6 paying customers in the last 6 months
  • 3 leads submitted in the last 6 month
  • 2 deals registered in the last 6 month

Want a way to quickly view top Partners? On your Pending Applications page, select the check box next to "Show top PartnerStack partners only" on the right-hand side of your screen. This will filter your application view to show only top PartnerStack partners. Using this filter you can quickly approve top partner applications to grow your program. 


Approving and declining applications

To approve or decline an application, click on the pending application to open it up.

These can be accessed either on the home page as pictured above, or by locating the partner within the Partners page and clicking on the "Application" box on the far right. This will open a drawer view of the partner's application. 


Then, you can choose to "Approve" or "Decline" the application. If you choose "Decline", you may provide a reason that is sent to the partner.

Currently, you cannot bulk-approve or decline applications, they must be approved one at a time.

If the partner applied to a non-default group, after they are approved they will be automatically moved to the group they applied to.

If the partner is declined, they will remain "held" in the default group and are not automatically removed from your program. Partners with declined applications do not have access to any program details such as a referral link, offer details, etc.

Once you have approved or declined the application, the partner will receive an automated email from PartnerStack. If the application was declined, we will provide the decline reason in the email along with within the partner's dashboard.

The Partner Experience with Application Forms

Once a partner has submitted their application form, they are prompted to create a PartnerStack account or sign in to their existing account.

Partners will also receive an email from PartnerStack notifying them that their application has been received.

If they click away without signing in, that is fine. They can return and log in to their account at at any time.

When a partner's application is pending, they can see within their partner dashboard that they have an application that is being reviewed. They will be able to access their Application and Messages tabs. 


Partners with pending applications do not have access to program details such as referral links, offers, etc. 

Once they have been approved will they get full dashboard access.

If you decline the partners' application they will see a message that their application has been declined and any reason you provide. They also are able to re-apply from within their partner dashboard if they wish:


They will not have access to program details such as partner link, offer structure, etc.

We always recommend that you test the application flow yourself, so you can become familiar with how looks for your partners and how it looks within your program.

Questions or concerns? Reach out to and we'll be happy to chat.

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